Job Details

  • Deadline: 28th July , 2026.
  • Company: NHIMA
  • Location: Zambia
  • Employment Type: Full-Time
  • Category: Administrative/Secretarial Jobs in Zambia
  • Application: Online application

Job Description

Never Miss a Job Update Again.

Click Here to Subscribe

We have started building our professional page.

Follow

Company

NHIMA

Location

Zambia

State

Lusaka

Job type

Full-Time

Job category

Administrative/Secretarial

Job Description

Key Responsibilities

Key Accountabilities

The primary accountabilities for this role are

Primary custodian of all Authority assets

Oversee efficient utilisation of Authority assets/resources in the attainment of Authority objectives

Development and execution of record management systems and processes to aid storage, retrieval and disposal of records

Development and execution of security, health & safety protocols in order to maintain a safe workplace for employees

Administration of transport and all travel logistics for the Authority

General administration/facilities support to the business so as to enable efficient execution of Authority mandate.

Key responsibilities

The key responsibilities of the role will include but not limited to

Maintaining and overseeing the Authority’s offices and equipment to ensure that the workplace is safe and functional for employees

Ensuring that staff have all the tools they require such as computers, workstations, vehicles and all other equipment for better carrying out of their

jobs

Managing relationships with external service providers and landlords for better provision of services

Timely placement of insurance cover on all Authority assets and following up on renewal of policies in line with procurement guidelines

Overseeing facilities services and ensuring that office equipment is serviced on a periodical basis

Working with Finance & Investments Department to ensure all Authority assets are appropriately accounted for through processes such as tagging

Collaborating with Finance & Investments Directorate in preparing administration related budgets and ensuring that all administration spend is within approved budget

Ensuring that all offices of the Authority and surroundings look clean and appealing for the image and brand of the Authority

Administration of the Authority fleet in line with the Transport Policy

Developing and maintaining vehicle scheduling protocols so as to maximise on the use of Authority vehicles as work tools

Developing and maintaining records management systems to aid storage, retrieval and disposal processes

Being custodian of the Health & Safety Policy, ensuring that employees are trained in health & safety and that the office provides a safe environment to all staff

Supervising all staff in Administration Department

Undertaking any other assignment as may be delegated by the supervisor relating to the administration function

Ensuring that security protocols for the workplace are in place, including collaborating with service providers for both physical and electronic security systems

Education Requirements

Education

‘O’ level School certificate with at least 5 credits which must include English and Mathematics

Bachelors Degree in Administration, Management any social science or its equivalent

At least Five (5) years of experience in administration four (2) of which must be at middle to senior management level.

Must have a valid Zambian drivers licence

Required Skills

Ability to plan and keep track of multiple projects and deadlines.

Must be detail orientated and a highly organised self-starter

Must be an effective communicator orally and in writing; and

Must be proficient in MS applications such as Word, Excel, PowerPoint and other relevant applications

Sharing is Caring! Click on the Icons Below and Share

Method of Application

Submit your CV and Application on Company Website: Click Here

Closing Date: 28th July, 2026.

How to Apply

Apply online: Open application link